Be the best you can be until you know better. Then when you know better, do better.
Maya Angelou
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# homesofvictory
Tag: manage
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communication plan 2
Fighting fair
How many of us, have had instant regret when words have been said during an argument that are either untrue of knowingly hurtful…. Who has been on the receiving end of these kind of words. Words are incredibly powerful.
…take ships as an example. Although they are so large and are driven by strong winds, they are steered by a very small rudder wherever the pilot wants to go. Likewise the tongue is a small part of the body, but it makes great boasts. Consider what a great forest is set on fire by a small spark.
James 3:4-5 – NIV version
How do we then reign in the power of words and use them for good, even when it’s game on the disagreement races towards hostility?
Most workplaces have a code of conduct where expected behaviours are laid out and clear for all staff to uphold. Likewise, in your home it would benefit the family to have the expected behaviours when conflict arises to fall back on. In our home, we call it the rules of engagement. I am not by any means stating we are perfect or fight fair every time – we are human, but what we aim to do, is communicate in a way that is fair, that tries to get to the bottom of the issue without the emotional hurt and spray of angry words. Although the aim of this section is to finish off your communication plan, it may start to look like a code of conduct document – where what is acceptable and not acceptable behaviours and communication methods will be laid out.
Start adding to your list from the communication plan 1, types of behaviors you would like to see in your family when conflict arises.
How practical and easy do you feel it would be to demonstrate those behaviours in conflict?
The aim of this is not to feel like a failure if you set the bar too high. Start working towards your desired behaviours in baby steps – map out how you want to see your family conflict resolved from the fly on the wall perspective.
Finally, don’t be afraid to try different communication tools. As we often have the kids with us and tempers flare at times, we find we sometime argue over text… so no words are actually spoken, the kids are none the wiser and we tend to work it out faster. Once we work it out, we do talk about it and have a proper conversation to make sure we are on the same page.
Make it a goal, to try a new way to communicate when conflict arises – it may just work out better than you expect.
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communication 2
In the digital day and age, communication seems easier and harder at the same time. Communication nonetheless is the number one most important thing in a relationship and family. How it occurs, when it occurs, where it occurs and the depth of it all impacts the foundations of the relationships and the building of a family. In the season of being a parent, communication can be hard. Sleep deprivation, forgetfulness, overwhelmed-ness – everything contributes to diminished communication. Your communication style may have changed, your capacity has changes so too has the needs behind communicating.
I know for us we often find in our busy that we remember to ask the other person something in the middle of the night when the other is asleep, or when they are in a meeting and we can’t talk. Then adding, when we do see each other face to face, the kids interrupt in a multitude of ways that we often forget what we were trying to say, ask or tell. Are you smiling yet, because it’s true?
I must admit at the moment, I am guilty of saying before the kids bedtime, after they go to bed, let’s hang and chat, I need to ask you about… I then proceed to fall asleep with one of the kids, and stumble into bed around midnight, remembering that we needed to talk about something. The conversation then happens in a rush before work the next morning sometimes even before caffeine. We all know that, that time of day is absolutely not productive. So to overcome these challenges, some self-inflicted of course we have started using a few communication tools and methods to help us.
1. yes / no text
As the main, social organiser/ child logistics queen in the family, I often need to ask my other half questions that have a simple yes / no answer. At the moment I am sending at least one text a week with a short list of yes/ no questions. He knows, to respond! Not because it’s a ‘ yes dear’ moment, but because he knows that I am running the logistics past him to make sure he is included and that it works for him too. At other times the yes/ no texts become an email, as I’ve waited so long and the list is too much for a text. This may or may not work in your situation, but it has taken the pressure off both of us when we are with the kids and working out the logistics of life. Since we’ve started doing this, I have been receiving yes / no texts too – I love it, as it keeps life humming along and we are both on the same page with what is happening with the kids and other things in life.
Would yes/no texts work in your family? What other tools could work to take the pressure off working out the logistics of life?
2. shared calendar
My husband introduced a shared digital calendar into our lives about a year ago. It was the best thing. If you don’t already have a shared calendar – you need one! It is our go to when we get asked to do something out of hours, rather than saying ‘I need to ask my wife’ – which sounds like he’s asking for permission, my husband checks the calendar and has autonomy over his decisions. Likewise, I am the same. Our simple parameter around the calendar is, whoever has it in first gets it. So if I plan a girls night on a particular date and add it to the calendar I go… if he forgets to put something in for that same date – he loses out and vice versa. It may sound a bit black and white but don’t worry we are kind and negotiate. We put that simple parameter around our calendar so we use it to its capacity so it benefits us the most. It is a communication tool, that we use to minimise issues in logistics and awareness. We got tired of saying to each other – I didn’t know you were going out/ but I already planned something – all of those unavoidable conversations have now been avoided.
Research some apps that could contribute to enabling more communication in your relationship.
One additional app may make a huge difference.
3. screen time
I thought I would add in, screen time and parameters at this point. So much is being written about screens and their positive and negative effects on kids and adults. I was looking for some stats and quotes to add strength to what I am about to write, but the information online seemed overwhelming. All articles pointed to the same type of issue – more screen time = lower quality relationships. We know this to be true, just looking at our own lives. It is amazing how quickly addiction can take over. Not just for kids but adults alike. Who sits on the couch after the kids go to bed, watching TV, flicking through their phone, sitting with their loved one. It’s not spending time together, but rather just being in the same room.
Our kids are still young enough to not have their own device, but the time is coming soon when they will need to for school. In order to pre-empt the screen time dramas to come, we have started modelling screen savvy behaviours to them. We want them, when the time comes to be able to self-regulate their own screen use when the time comes. We need to set the example, and use our own devices in moderation in front of them. What they see is what they will do. In response to our kids behaviour and I know your family will be different and have other measures in place, we now have the following parameters in our home that include all members of the family:
- No screens in bedrooms – this is hard for us as parents but we are trying to work according to this rule too – how easy is it to lie in bed scrolling through your phone at the end of the day…
- 30 mins screen time on a school day and;
- one hour on weekends ( this includes TV, computers, gaming devices, e-readers)
- whole family time is in addition on weekends – this could be a movie night etc…
- Parents don’t have a TV time limit. (Can you tell our kids are detailed.)
In addition to this, as parents we aim to put our phones out of sight from 4 – 8pm – if we are home. The only phone calls we answer are from family and text messages can wait. Although we are not perfect, we try. We know, what we are aiming for and that is quality relationships and those can only be built with communication at the forefront of our minds. Since implementing these parameters, our kids do communicate with us more, they read more, they play more, they even help around the house a bit more. Teamwork is gaining momentum as we have put this emphasis on communication and togetherness.
Think about how many times you’ve had a device in your hand, when someone else has been trying to talk to you? How do you feel when it is you trying to talk?
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communication
One thing I love about applying management and leadership tools to family life is the word that keeps popping up ‘ expectation’. I feel this word sums up how the family blueprint can positively impact your family as it sets a level of expectation in many areas of life. The expectation of behaviour, expectation of good, better and best and the expectation of outcomes. Communication is key to setting expectations and navigating obstacles in life.
When writing a communication plan in a project so many elements come together to ensure all stakeholders are informed and are taken on the project journey. Elements of the plan include:
- The purpose or goals of the communication plan
- Information about stakeholders and their roles
- The types of information that needed to be shared with stakeholders
- The methods used to communicate
- The frequency that each stakeholder would like to receive information
Breaking this down, it could read as follows for families:
- Why we communicate
- What we communicate
- How we communicate and with who
- The methods we use to communicate different sets of information
- How often we communicate
Also other important elements of a communication plan, once again altered so it can apply to your family:
- Creates written documentation for reference
- Sets expectations
- Increases transparency
- Provides the opportunity for feedback
- Increases productivity
When stating it creates written documentation – what I will point out is, my family doesn’t have it written down and probably never will. What we have done is talked about it a million times and neither of us will forget the Why, What and Who of our communication plan. Whether you feel your plan needs to be documented or not, remember that excellent communication is the foundation of navigating life’s obstacle course. It will determine how positive or negative the journey through an obstacle will be and how it is resolved. Communication is key.
Start thinking about and writing down the good, the bad and the ugly in your family communication?
What would you like to improve? How do you think that can happen?
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adjust the sails
The pessimist complains about the wind. The optimist expects it to change. The leader adjusts the sails.
William Arthur Ward
How many times in your everyday have you had to adjust the sails? I find myself constantly juggling the pessimistic and optimistic thoughts in my mind, then finally realising I just need to adjust the sails. I’m a work in progress… aren’t we all.
In the workplace, I feel that I lead with confidence and humility… at home, I feel like my brain falls out of my body somewhere between work and home and I just have a totally different leadership style. By applying this leadership principle of adjusting the sails, to our families it would help us all navigate life just that little bit better. If I stopped complaining about who didn’t do what, and focus on going forward, dealing with it, with a smile, I am sure my home would feel like a different place, I would feel like a different person. Hands up, who has to ask their kids more than once to put shoes on or pack homework, or even pick up a dirty tissue off the floor. Hands up who complains? Hands up who adjusts the sails? It is easier to complain than adjust the sails, but how much better would it be if we were more conscious of adjusting the sails rather than complaining or hoping for change without action.
The way we lead in our home is so important. The best way to lead, is by example. Your children will do what they see and hear. I know for myself when my kids say something the way I say it, I know they have picked it up from me – their leader. I try not to complain and I try to adjust the sails, and no one is asking me or you to be perfect, but I think it is also a gentle reminder to lead by example and take that responsibility seriously. We tell our children all the time, there is always a solution, we just need to find it.
There is always a solution, we just need to find it.
Homes of Victory
Now, after months of saying this to them, they say it to themselves and each other. It makes me smile, as they copy us, they are building resilience with and without us and are being positive about the situation they are finding difficult. We hope we can always speak into their lives and have them copy the good , quotable things we say and not the things we say out of pessimism. By the way, we will always be adjusting the sails in life and in our families, but that also means; we are a work in progress getting better and better.
How do your words lead in your home? How do you lead by example? Think about how you can adjust the sails more in your home.
Homes of Victory 